A. Download the App

The first step is to download the app to your smart device. Registrants will receive an invitation email from [email protected] containing login credentials and instructions.

Prefer the web version? Some content and networking tools are available online too, like accessing your personalized schedule and viewing posters, but the app has more functionalities than the website and can be slightly more user-friendly – we therefore recommend using the app rather than the website.

For any questions, please contact [email protected]

B. Set up Your Profile

First, set up your profile. If you choose to connect with other attendees, your contact information will be available to them. Make changes to your profile and security settings at any time by clicking on the  icon in the top left corner of the app.

C. Explore the Tabs

There are a number of tabs on the left-hand side you can make use of. First click on the three lines (≡) in the upper left corner of the app to display the list of tabs. A summary of the tab content and important instructions are provided below.

1) Welcome

The landing page is the Welcome screen, with some basic information and a clickable map.

2) Schedule of Events

Find the entire Conference Schedule, including everything from coffee breaks to technical sessions to plenaries. Click on the plus sign (+) to add a particular event to your personalized calendar (aka “My Schedule”).

Click on a technical session for a short description and long description. Scroll to the bottom for a list of the presentations in the technical session.

Click on an individual presentation to read the abstract and see the name of the author. Click on the name of the presenter for a short bio. If presenters have chosen to share their presentation, it will be found here.

3) My Schedule

When exploring the schedule, you will see plus sign symbols next to technical session and presentation titles when viewing a schedule overview. Tap on the plus sign (+) to add a session or presentation to your “My Schedule”. If you tap on a session or presentation to learn more about it, you will have the option there to Add to my schedule at the bottom of the screen.

Some events are also open to all attendees and do not have a capacity limit. You will be able to Add to my schedule as well.

The app will alert you if you try to schedule two events at the same time on your calendar (e.g. if you add two presentations within the same technical session). It will then allow you to schedule two events at the same time if you choose to.

4) Tracks and Sessions

All of the technical sessions and presentations can be viewed chronologically in the Schedule of Events tab, but if you’d rather see them sorted by thematic Track you can use this tab.

5) Posters

All of the posters can be accessed through the Poster Night event tab in the Schedule of Events tab, but if you’d rather see them sorted by thematic Track you can use this tab. If poster presenters have uploaded a poster and chosen to share it, it will be found here.

6) List of Presenters

This tab is helpful if you just want the entire list of presenting authors at the conference (for both presentations and posters). The list is searchable using the search box at the top of the screen, and when you find who you’re looking for you can see a list of all the presentations they are a part of.

1) Networking and Social Activities

This tab lists the official networking and social activities available during the conference (also accessible through the Schedule of Events tab).

Networking and Social Activities with Open Access

When you click on an event with unlimited capacity, you have the option of adding the event to your personalized “My Schedule”. Click “Add now” at the bottom of the screen, and it will add the event to your calendar.

Networking and Social Activities with Limited Capacity

When you click on an event with limited capacity, you must register in order to add the event to your personalized “My Schedule”. Click “Register now” at the bottom of the screen, and it will add the event to your calendar. Your unique app QR code will serve as your ticket to the event you’ve registered for. Some registered events may not become open for registration until a later date, which will be indicated in the app.

Some events may be open to all attendees, some may be open to all attendees but have a limited capacity, and some may be closed events. You can identify what type of event it is by the color of the icon:

 Green icons indicate the event is open to all, with no capacity limitations.

 Blue icons indicate the event is open but has limited capacity. Registration is “first come, first served” and must be done by adding the event to your “My Schedule”. If you sign up but then decide not to attend, please unregister for the event so that someone else can register and attend.

 Red icons indicate the event is closed and available to pre-invited attendees only.

The app will alert you if you try to schedule two events at the same time on your calendar. It will then allow you to override the warning and maintain the two events at the same time, if you choose to. For events with capacity limitations, please only register for one event at any given time otherwise you will be blocking seats for other participants. Participants who add more than one simultaneous capacity-limited event to their calendar may be removed from all of their choices and need to register again.

2) Field Trips

Field trips are scheduled to occur on Wednesday afternoon, September 21st. There are several different field trip itineraries (Learning trips A-1 through A-7, Tourism trips B-1 and B-2, and ECO trips C-1 and C-2, see the 7IMDC website for details). Each field trip has an individual limited capacity – but overall there is plenty of space for each attendee to go on a field trip of their choosing. Given that they are simultaneous, please add only one field trip to your “My Calendar” otherwise you will be blocking other participants from registering in the events you don’t ultimately attend. Participants who add more than one field trip to their calendar may be removed from all of their choices and need to register again.

The field trip you sign up for will indicate which room to meet in. Meet at the designated room with your badge to get your badge scanned and confirm you are registered for that field trip, then go with your group to get on the properly labeled bus. After the field trips we will all come back together to celebrate Busan Night, which will take place on the PanStar cruise ship. For those that choose not to join Busan Night, transportation will be provided back to BEXCO.

For those that would like to attend Busan Night on the PanStar cruise ship, but who do not wish to participate in a field trip, please note that you must secure your own transportation to the cruise terminal before the boat leaves at 6:00 pm.

1) Our Sponsors

Many thanks to our sponsors! Check out this tab for a list of our sponsors and a link to their websites.

2) Exhibitors

We have many exhibitions booths at the 7IMDC, located on the third floor in the Glass Hall, across from the main plenary room. The app has a list of the exhibitors and their booth numbers, plus a summary of who they are and a link to their website.

1) Connect & Chat

This feature is in many ways like a very small social networking app for the 7IMDC only. After logging in, your profile is viewable by other conference attendees and you can go to the Connect list to reach out to other participants. You can change your profile from public to private in the Account Settings, but to connect with other users your profile must be public.

You can connect with other participants by tapping on the “Add” button to the right of their name, or by selecting their profile and tapping “Connect with…” at the bottom of that page. They will get a notification to let them know that they have a connection request, which they can accept or decline. Once the connection request has been accepted, the user will show in the “Connections” section of your profile and via the Connections tab in the Connect feature. If you tap on one of your connections, you will see their profile and be able to chat in the app.

When you tap the three lines (≡) to open the navigation menu, at the bottom you will see your profile photo, your full name, and a QR code. Tap the QR code to view your Guidebook ID. To connect with other attendees using your Guidebook ID, have one of you scan the other’s code.

2) Twitter

Though the 7IMDC doesn’t have its own Twitter account, this tab will display tweets with the #7IMDC hashtag posted during the conference. Use the hashtag and you may be featured!

1) Maps

This section has several maps, including a separate map of each floor of the conference center showing where the conference rooms, posters, exhibition hall etc. are located.

2) Notifications

The 7IMDC team may post notifications here if we have information to communicate to you during the conference. In case of urgent or important information, we may send a push notification to your phone.

3) Notes

The option to create a Note will show on all sessions and custom list items (via the note symbol) or you can create one by tapping “create note” from the Notes feature in the menu. If a note is created in a session, when viewing your Notes in the Notes feature the first line will show the name of the session where the note was created.

All notes are stored locally on the user’s device. You can tap on a note to edit it or delete it by swiping right over the note in the Notes feature. You can also export or share your notes via this icon  on Apple devices or this icon  on Android devices. It is possible to export/share all notes from the Notes menu item screen at the top right. To be able to export/share notes, sharing must be enabled in your guide under Guide Details > Privacy.

4) 7IMDC Website

While we hope everything you need will be available in the app, there may be some information on the website you’re looking for that will now be right at your fingertips in the app.

5) Zero Waste

7IMDC seeks to uphold the zero waste principle of reducing the volume and toxicity of waste and materials, conserving and recovering all resources. Visit this tab for more information on how we’re making that happen and how you can help.

6) QR Scanner

Use the QR scanner in-app to scan QR codes provided by presenters or shown on posters. Links to websites will pop up in a separate tab.

7) Unique QR Code

Each attendee will have a unique identifying QR code in the app. First click on the three lines (≡) , then click on the small QR icon adjacent to your name to bring up your unique QR code. Any other conference participant can scan your QR code to connect with you directly, in the App.

The 7IMDC zero waste goals are to:

• Target the highest waste generating components of the conference including advertising and promotion, communication materials, stage set production and food and beverages.
• Refuse and eliminate the use of single-use items. If an item cannot be refused, it will be composted, recycled or reused.
• Reduce/limit the quantities of items required. Only necessary and required quantities will be procured. Any item in excess will be returned or distributed or composted, for example for leftover food, it will be distributed amongst soup kitchens or taken to the food digesters.
• Encourage the use of re-usable items by ensuring that re-usable items are available.
• Raise awareness among conference participants and the venue staff regarding zero waste initiatives and inspire similar efforts at future conferences and meetings.

Online Conference

• All conference communications have been and will be primarily electronic (e.g. electronic email invitations, use of the conference app during the conference, use of ExOrdo platform for abstract submittal and review, etc.).
• All conference materials (e.g. the Book of Abstracts, powerpoint presentations, etc.) are provided digitally via the Ex-Ordo platform and the associated 7IMDC app to reduce printed materials.
• Attendees can access all conference documents digitally using their laptop or mobile device, so material does not need to be printed.

Attendees

• Attendees are encouraged to bring reusable items to reduce the use of single-use items, such as using a personal water bottle. Each attendee will be provided a reusable coffee mug at the beginning of the conference.
• Attendees are encouraged to bring a pen and notepad if they are desired, as these items will not be distributed at the conference. Electronic notetaking is encouraged on smart devices and in the app.
• Attendees are encouraged to use public transportation; the BEXCO conference center is 30 meters away from the subway station and is also accessible via 15 different bus lines.
• Conference attendee badges will be made of recyclable material (e.g., cardboard) and if attendees return their badge after the event so they will be recycled.

Conference Venue & Communication materials

• Digital Signage and technology will be used throughout the venue. Attendees can check the schedule and other conference information using electronic standing monitors and room sign monitors.
• Trash stations will be available on each floor, with options for recycling. Attendees should pay close attention to signs and ask conference staff for help if they are unsure of where something belongs.
• Water refill stations will be available in front of each session room and on every floor. Attendees are encouraged to use their own refillable travel cup or souvenir mug.
• The BEXCO conference center will not provide paper towels in the restrooms. Attendees are instead requested to carry and use the souvenir hand towel provided when they arrive.
• The 7IMDC will print Posters at no cost if authors provide an electronic file for printing before the deadline. Poster boards used by the 7IMDC will be composed of cardboard or recyclable paper, and printed withenvironmentally friendly ink. All posters printed by the 7IMDC will be recycled after the conference (if not removed by the author). Attendees bringing their own posters to the conference will be encouraged to have them printed using recyclable and sustainable components, and identify them as such so they can be recycled after the conference.
• The exhibition booths will be constructed of cardboard and will be reused or recycled after the conference.
• Fliers, programmes and other conference materials will not be printed. If printing is necessary, only the required quantities will be printed, and post-consumer recycled paper or tree-free alternatives will be used.

Advertising and promotion

• The Korea Ocean Foundation and the Norwegian Embassy in Korea have provided inspiring photos for viewing at the conference. The photo banners will not only be recycled as bags subsequent to the conference, but will also help provide jobs for local vulnerable social groups.

Food and beverages

• A vegetarian menu is planned to be available.
• Attendees are encouraged to only take what they can eat, and not leave leftovers. Any food leftovers will not be wasted but instead collected and used as livestock feed according to common practice in the Republic of Korea.
• Food service ware and dinner service ware will be plastic-free and reusable. If single-use is to be used, it will be made of a certified bio-compostable material.
• Reusable lunch boxes will be provided for the Luncheon Networking meeting events. Attendees are requested to return the trays and associated utensils for reuse according to the guidance from the conference center staff.
• Attendees will be requested to carry reusable water bottles and water filters will be placed over the conference venue. Mindful that one may forget to carry a bottle, reusable glasses will be provided.
• Cloth napkins will be used instead of paper napkins. If paper napkins must be used, they will be made of post-consumer recycled material.
• As a 7IMDCsouvenir, attendees will be provided one reusable mug that can be used throughout the conference and taken home. This can be used for coffee and tea provided during breaks and meals at the conference.

Hotels

• The official hotels of the 7IMDC (Centum Premier Hotel, FELIX by STX Hotel & Suite) will not provide single-use amenities. Attendees are requested to bring their own travel kit (or ask at the hotel front desk if necessary if needed).